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This week's update includes information on:

• Provider Portal Sign Up Reminder
• Early Education Entitlements
  • WellComm Data Collection 
  • Parental Declarations 
• Early Talk Boost

Please feel free to share this update with anyone you think would benefit from accessing this content. 

If you have any questions or feedback, please contact familyinformation@birmingham.gov.uk

Provider Portal Sign Up Reminder

As you should hopefully be aware the Early Years and Childcare Team has launched a new Information Portal for providers called the Nexus Provider Portal on Thursday 20 March 2025. 

Many providers have already nominated a Nexus Provider Portal user. If you haven’t already done so, then please do this today using our . You can have accounts for up to 4 people within your organisation. 

The introduction of this portal will enable us to:

• strengthen the information that we collect from you to support our sufficiency data
• improve the information that we can provide to parents and third parties when they are looking for childcare options
• contact you more efficiently.  

For detailed information and benefits related to this change for your provider type, please monitor our emails.

If you have any queries about the Nexus Provider Portal, then please contact FamilyInformation@birmingham.gov.uk

EYMIS Update

We would like to inform you that the Early Years and Childcare Service has transitioned from EYMIS to a new Information Portal called the Nexus Provider Portal.

We understand that EYMIS previously hosted important documentation, and we want to ensure you can still access this information. 

To find documents previously available on EYMIS, as well as information, guidance, and helpful how-to video guides, please visit our dedicated web page: Introduction and guidance | NEXUS Provider Portal | Birmingham City Council

We are working to transfer as much of this documentation as possible. If you cannot find what you are looking for or have any queries, please contact us at familyinformation@birmingham.gov.uk

Early Education Entitlements

WellComm Data Collection 

We appreciate your continued submission of WellComm screening results. Based on the feedback collected through the data collection form, Early Years Consultant visits, and input from our Developing Local Provision (DLP) teams, we have made several enhancements to streamline the form completion process and created an improved WellComm data spreadsheet, thereby facilitating easier collation and sharing of your screening results.

WellComm Data Spreadsheet

The WellComm Data spreadsheet is intended to assist in collating your WellComm screening results. The spreadsheet includes instructions for its use, a page for entering all of your children's screening results, and an automated analysis page. This analysis page offers a comprehensive summary of the data required for completing the WellComm Data Collection Form. Using the spreadsheet is optional, as you may have already developed your own, and it is for your use only and not to be returned to us. We ask that you share your screening data through the online data collection form.

WellComm Data Collection Form

We have updated the form to ensure that it only includes questions pertinent to the ages of children in your care. A new question has been added regarding the number of children with Special Educational Needs and Disabilities (SEND) who have been screened using an alternative assessment tool. The form now comprises six age-specific sections, ranging from 6 months to 5 years. These sections focus on clarified children's statuses as red, amber, or green, along with their progress. Detailed explanations are provided under each question to clarify these terms. The Excel analysis sheet, in the attached spreadsheet, will answer all questions asked on the data collection form for children screened with WellComm.

We kindly request that every early year’s provider returns their Spring Term WellComm screening results by Friday 11th April 2025.

To complete the survey, please click .

If you would like support with using WellComm to screen children or with the WellComm data spreadsheet and form if you are unable to attend one of the sessions, please contact your or email eyduty@birmingham.gov.uk

Parental Declarations

For the Summer 2025 term, children need to be in attendance with you for headcount day, as per the terms and conditions of funding detailed in the EEE Provider Agreement, for you to receive funding. The Provider Agreement states:

8.12. Providers must discuss and explain the parental declaration or equivalent verbally with parents to ensure it is understood and does not present a barrier to accessing the early education entitlement, prior to parents signing the documentation. The Provider must ensure that the parental declaration or equivalent is completed in English for each child entitled to an early education entitlement place. If a parent is unable to understand what they are declaring or agreeing to, the provider must provide the appropriate translation support. If this support is not available, the provider must contact earlyeducation@birmingham.gov.uk requesting the appropriate support.

8.13. A parental declaration or equivalent must be signed, fully completed, or updated for each term the child is in attendance at a provider, even if there is no change. Parents should only agree one term at a time and are not required to sign up to a full academic year. The parental declaration form must confirm when a parent is using multiple providers to access their entitlement and must clearly detail how many funded hours are being accessed at each provider and on which days, they are accessing those hours.

Parental declarations must be signed before the start of every term by both parent and provider. Children must be in attendance on or before headcount date in order to claim a funded place for Summer term. If children don’t start with you until very close to headcount date, please ask whether they have visited / attended / signed up to another setting before coming to you. If so, have they told the other setting that they are not going back.

In the event of a duplicate claim, a fully completed parental declaration form can help ensure that you get any funding for children who have attended your provision. However, please note that if a parent has signed a parent declaration form at another setting the funding may be split.

Ensure you include any eligibility codes and complete the schedule of planned attendance, to provide a clear picture of what hours and days the child is attending, the start date for each term, and if they attend more than one provider. This also shows if children stretch their provision over more than 38 weeks of the year. For working parents of 3-& 4-year-olds who use two providers, it is also important to state who the Universal provider is, this must be the parent’s decision. 

Please complete the parental declaration form with your parents. It is an opportunity to get to know parents, discuss whether they have registered at another provider, and to discuss the implications of this on funding and potential costs for parents/providers.

Please find attached an example of a completed parental declaration form. 

Early Talk Boost

This training is FREE and funded by Birmingham City Council, suitable for Birmingham EEE Funding Registered Day Nurseries, Nursery Schools and School Nursery Classes.

Early Talk Boost is a targeted intervention aimed at 3-4-year-old children who need help with talking and understanding words, helping to boost their language skills to narrow the gap between them and their peers. The programme aims to accelerate children’s progress in language and communication by an average of 6 months, after a nine-week intervention. 

Children selected to take part in the intervention will attend three sessions per week during circle/story time, each lasting 15-20 minutes delivered by an early year’s practitioner. The sessions activities include the foundation skills in speech, language, and communication that children need for learning and understanding new words, as well as having conversations. The training is delivered face to face and each setting will receive 2 boxes of Early Talk Boost resources.

The sessions take place at 9.30am – 3.00pm with a 20-person capacity:

• Thursday 1st May 2025, Wyndcliffe Primary School, Little Green Lane, B9 5BG
• Tuesday 6th May 2025, Perry Barr Family Hub (Rookery Children's Centre), 60 Mount Pleasant Avenue, B21 9QA
• Wednesday 21st May 2025, Wyndcliffe Primary School, Little Green Lane, B9 5BG
• Thursday 22nd May 2025, Erdington Family Hub (Lakeside Children's Centre), 22 Lakes Road, B23 7UH
• Friday 6th June 2025, Erdington Family Hub (Lakeside Children's Centre), 22 Lakes Road, B23 7UH
• Monday 16th June 2025, Selly Oak Family Hub (Chinnbrook Children’s Centre), 213 Trittiford Rd, Birmingham, B13 0ET
• Friday 20th June 2025, Perry Barr Family Hub (Rookery Children's Centre), 60 Mount Pleasant Avenue, B21 9QA

Please fill out the  to choose your preferred date and location.